Job Description

Job Title : PROJECT OFFICER (Code- 9886)


Experience: - Years

Job Description / Responsibilities:

1. PURPOSE

The incumbent supports the development, implementation, monitoring and evaluation of strategic plans, policies, programs and projects within the Royal Papua New Guinea Constabulary. The position assists in policy research, project coordination, planning activities, performance monitoring, stakeholder consultation and reporting to ensure organizational objectives and government priorities are effectively achieved.

2. DIMENSIONS

The position holder provides planning, coordination and administrative support for strategic initiatives, institutional development programs and organizational improvement projects across RPNGC.

Budget: N/A
Staff: N/A
Others: Supports policy development, strategic planning, monitoring and evaluation activities across all RPNGC divisions and commands.

3. PRINCIPLE ACCOUNTABILITIES

  • Accountable for supporting the development, review and implementation of RPNGC policies, strategic plans and organizational projects.
  • Accountable for coordinating planning, monitoring and evaluation activities across organizational units.
  • Accountable for conducting policy research, data collection and analysis to support evidence-based decision making.
  • Accountable for preparing project reports, policy briefs, submissions and planning documents.
  • Accountable for monitoring program implementation and organizational performance against approved targets and indicators.
  • Accountable for maintaining project records, planning databases and performance reporting systems.
  • Accountable for maintaining productive stakeholder relationships and supporting institutional reform initiatives.

4. MAJOR DUTIES

  • Assist in researching, drafting, reviewing and analyzing policies, procedures, operational guidelines and planning initiatives to support evidence-based decision-making.
  • Prepare policy briefs, concept papers, discussion documents and recommendations for management consideration.
  • Assist in the development, review and implementation of corporate plans, strategic plans and annual operational plans across the Constabulary.
  • Coordinate planning activities and monitor the implementation of strategic objectives, programs and organizational priorities.
  • Coordinate and monitor planning and development projects, including schedules, milestones and deliverables.
  • Identify project risks and issues and provide recommendations to support effective project implementation.
  • Collect, analyze and report performance data relating to strategic programs, projects and organizational initiatives.
  • Assist in developing and implementing monitoring and evaluation frameworks, including tracking key performance indicators and targets.
  • Prepare progress reports, briefing papers, management submissions and other planning-related documentation.
  • Maintain project records, policy files, planning databases and contribute to annual reports and corporate publications.
  • Liaise and coordinate with government agencies, development partners and internal stakeholders on planning, policy and project matters.
  • Organize consultations, workshops, meetings and support organizational reform and institutional strengthening initiatives.
  • Support the implementation of Government priorities, RPNGC strategic initiatives and organizational improvement programs.
  • Perform other duties as directed by the Director Policy and Planning in support of divisional objectives.

5. NATURE AND SCOPE

The incumbent is responsible for supporting policy formulation, strategic planning, organizational development and project coordination activities within the Policy and Planning Division. The position works closely with senior management, divisions, provincial commands, government agencies and development partners to ensure projects, plans and policies align with organizational priorities and national development objectives.

 

5.1 WORKING RELATIONSHIP

(a) Internal

Work closely with Commissioner of Police, Deputy Commissioners, Assistant Commissioners, Directors, Provincial Police Commanders, Corporate Services Divisions, Monitoring and Evaluation Officers, and Finance and Human Resource Officers

(b) External

Liaise with Department of Prime Minister and NEC, Department of National Planning and Monitoring, Department of Personnel Management, Department of Treasury, Development Partners, Donor Agencies, Research Institutions, Provincial Administrations, and Civil Society Organizations

5.2 WORK ENVIRONMENT

The role operates primarily within an office environment but may require travel throughout Papua New Guinea to support consultations, project monitoring, program evaluations, workshops and planning activities. The role requires interaction with senior stakeholders and the management of multiple assignments within established deadlines.

6. CONSTRAINTS FRAMEWORK AND BOUNDARIES

6.1 Rules/procedures

Perform duties in accordance with Constitution of Papua New Guinea, Police Act 1998, Public Service Management Act, Public Finances (Management) Act 1995, National Planning Framework, Medium Term Development Plans, Government Policy Development Guidelines, RPNGC Strategic Plan, RPNGC Standing Orders, and Relevant Government Administrative Instructions

6.2 Decisions

Undertakes planning and project activities within approved guidelines and provides analysis and recommendations to support management decision-making.

6.3 Recommendations

• Provides recommendations relating to policy development, strategic planning, program implementation, organizational performance and institutional development.

7. CHALLENGES

  • Coordinating planning activities across diverse business units.
  • Ensuring accurate and timely collection of performance information.
  • Monitoring implementation of strategic priorities across geographically dispersed commands.
  • Maintaining alignment between organizational objectives and government priorities.
  • Supporting policy reforms within changing operational environments.
  • Balancing multiple reporting and planning deadlines.

8. QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Possess an appropriate Bachelor's Degree in Public Policy, Strategic Management, Project Management, Public Administration, Economics, Development Studies, Business Management, Social Sciences, or a related field. Postgraduate qualifications in Policy, Planning, Monitoring and Evaluation, or Project Management would be advantageous.

(b) Knowledge

  • Strategic planning and policy development processes.
  • Project management principles and methodologies.
  • Monitoring and evaluation frameworks.
  • Public sector governance and administration.
  • Government planning and budgeting systems.
  • Research and data analysis techniques.

(c) Skills

  • Policy analysis and report writing.
  • Research and analytical skills.
  • Strategic planning and project coordination.
  • Data collection and performance monitoring.
  • Communication and stakeholder engagement.
  • Presentation and facilitation skills.
  • Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.

(d) Work Experience

  • At least five (5) years experience in policy development, planning, project coordination, monitoring and evaluation, organizational development, or public sector administration.
  • Experience preparing strategic plans, policy papers, reports and project documentation.
  • Experience working within government, law enforcement, public administration, donor-funded programs or development organizations would be highly desirable.
  • Demonstrated experience in stakeholder coordination and organizational performance reporting.

Educational Qualification:

Job Type:

Full Time

Working Hours:

hours weekly

Language Requirements:

English

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